# 25 prompts for trades business owners

> Guide. Ready-to-use prompts for quotes, customer messages, reviews, admin and planning. Fill in the brackets and paste into ChatGPT, Claude or Gemini.

Page: https://kaizenaiconsulting.com/resources/25-prompts-for-trades-business-owners/

Who it's for: Owners of UK trades businesses who want to save time on writing and admin

## What's inside

- 25 prompts in five groups, each with a tip
- How to brief an AI tool so the first answer is usable
- What not to paste in
- A way to save your best prompts for next time

AI chat tools are good at the writing jobs that eat into a trades owner's evenings: replies, quotes, posts and polite chasers. The trick is telling them enough. These 25 prompts do that for you. Copy one, fill in the brackets, and paste it into ChatGPT, Claude or Gemini.

## How to get a usable first answer

Every prompt here follows the same shape: who you are, what you want, who it's for and how it should sound. If an answer isn't right, don't start again. Tell the tool what to change: "shorter", "less formal", "mention the parking".

> **What not to paste in** Leave out customers' full names, addresses, phone numbers and anything you'd want kept private. Describe the job instead: "a three-bed semi in Barnet" is enough.

## Enquiries and quotes

**1. Reply to a new enquiry**

```text
I run a [trade] business in [area]. A customer has asked: "[paste their message]". Write a friendly, short reply that answers what you can, asks for [photos / measurements / postcode] so I can give a price, and offers a time to call. UK English, no jargon.
```

Keep the reply under 100 words. People read these on their phones.

**2. Turn visit notes into a quote**

```text
Here are my notes from a site visit: [paste notes]. Turn them into a clear quote description for the customer: what's included, what isn't, and what they need to do before we start. Keep my prices exactly as written: [prices].
```

The tool should never change your prices. Check the numbers before you send.

**3. Explain why the price is what it is**

```text
A customer says my quote of [price] for [job] is higher than another they've had. Write a calm, polite reply that explains what's included ([materials, guarantee, waste removal, etc.]) without criticising the other quote.
```

**4. Follow up a quiet quote**

```text
I sent a quote for [job] to a customer [number] days ago and haven't heard back. Write a short, friendly follow-up that doesn't sound pushy, and gives them an easy way to say no.
```

An easy way to say no takes the pressure off, and a clear no beats silence.

## The full guide

The rest of this guide, and its PDF, are free with an email sign-in: https://kaizenaiconsulting.com/resources/25-prompts-for-trades-business-owners/