# Intro to AI for Small Business

> Training. The written version of Prad's hands-on session. Six steps from a better brief to AI that works while you don't, with exercises and a 30-day plan.

Page: https://kaizenaiconsulting.com/resources/intro-to-ai-for-small-business/

Who it's for: UK small-business owners who've tried ChatGPT or Claude and want to use AI with confidence, and safely

## What's inside

- The five-part brief, with a fill-in-the-blanks version
- How to teach an AI tool your business once and reuse it
- Turning chats into finished documents, decks and small tools
- Five rules for using AI safely, and a 30-day plan

This is the written version of my one-hour session for small-business owners. It's built around one idea: get a little better at one real task each week, and let the small steps add up.

You'll need an AI chat tool open. The examples use Claude, because it's what I use every day, but the ideas work the same way in ChatGPT, Gemini and Copilot. Near the end there's a table of what each one calls things.

## 1% better, one task at a time

Kaizen is the Japanese idea of continuous improvement: small, steady changes rather than one big overhaul. For AI, that means one task, a slightly better brief, then a little more each week.

It's a way of working, not a promise of growth. The point is to keep going through the early weeks, when the difference is hard to see.

The session climbs six steps. Each one is your next 1%:

1. **Brief it well.** Write instructions that get a usable first answer.
1. **Teach it your business.** Explain yourself once and reuse it.
1. **Make finished things.** Documents, decks and small tools, not just chat.
1. **Connect your apps.** Let it read your inbox, calendar and files.
1. **Put it on a schedule.** Tasks that run by themselves.
1. **Hand over the job.** Give it a goal, not steps.

Steps 1 to 3 work on free plans. Steps 4 to 6 mostly need a paid plan. Using AI safely runs through all six.

## Before you start: two minutes of setup

1. **Open your AI tool** and sign in. The free plan covers steps 1 to 3.
1. **Check your privacy settings.** Most tools have a setting that controls whether your chats help train their models. Find it and choose what you're comfortable with.
1. **Pick one task** you do every week: quote follow-ups, a newsletter, chasing invoices. You'll use it all the way through.
1. **Copy the last prompt you typed** into any AI tool. That's your "before". You'll rebuild it.

## The full training

The rest of this training, and its PDF, are free with an email sign-in: https://kaizenaiconsulting.com/resources/intro-to-ai-for-small-business/