If anyone in your business uses ChatGPT, Claude, Gemini or Copilot, you already have AI in the business, whether or not you've decided how it should be used. A short policy gives everyone the same rules: what's fine, what's off limits, and who to ask.
This template is written for small teams. Fill in the parts in [brackets], delete anything that doesn't apply, and talk it through with your team before you share it.
1. Purpose
[Business name] uses AI tools to save time on writing, admin and planning. This policy explains how to use them safely, so we protect our customers, our business and each other.
2. Who this covers
Everyone who works for or with [business name], including [employees, subcontractors and anyone using our accounts].